POLICIES & TERMS

Luxury Ink Notarial Group, LLC

Professional. Convenient. Trusted.

Luxury Ink Notarial Group, LLC is committed to providing professional, transparent, and reliable mobile notary, I-9, and field inspection services.

The following policies explain what clients can expect when booking services with Luxury Ink.

1. SERVICE AREA & TRAVEL

Luxury Ink provides mobile services within our designated service area.

Because we travel directly to clients, travel/mileage charges may apply.

Travel Charges

Applicable travel/mileage charges will be disclosed before an appointment is confirmed.

For notarial appointments, travel/mileage charges are handled separately from the statutory notarial act fee and are subject to applicable Arizona law.

Arizona law permits a notary public to receive an amount up to the amount authorized for mileage expenses and per diem subsistence for state employees. Luxury Ink will not charge travel/mileage amounts in excess of what is legally permitted for a notarial appointment.

Extended-distance assignments, multiple locations, special-access locations, and other unusual travel requirements may require a customized quote.

2. NOTARY FEES & ARIZONA LAW

Arizona establishes the fees an Arizona notary public may charge for authorized notarial acts.

Current maximums include:

Acknowledgment or Jurat

Up to $10 per notary public signature

Copy Certification

Up to $10 per page certified

Oath or Affirmation

Up to $10 per notarial act

Arizona requires notaries to post a fee schedule and states that notarial fees must be consistent. Arizona's Secretary of State also states that service or transaction fees should not be charged for notarial services.

Luxury Ink will separately identify applicable notarial fees and allowable travel/mileage charges.

Notarial fees are not negotiable beyond what is permitted by applicable Arizona law.

3. APPOINTMENT QUOTES

Quotes are based on the information provided at the time of booking.

A quote may change if the appointment requirements change, including:

  • Additional signers

  • Additional locations

  • Additional travel

  • Additional documents

  • Extended appointment requirements

  • Facility access requirements

  • Rush requests

  • Reinspection requests

  • Additional field inspection requirements

Any material change will be communicated before additional charges are incurred whenever reasonably possible.

4. APPOINTMENT CONFIRMATION

An appointment is considered confirmed once Luxury Ink Notarial Group, LLC has:

  1. Received the required appointment information;

  2. Confirmed availability;

  3. Communicated applicable fees;

  4. Received any required deposit or payment authorization.

Clients are responsible for providing accurate appointment information.

5. CANCELLATION POLICY

Luxury Ink understands that circumstances change.

Standard Cancellation

Clients may cancel or reschedule a standard appointment without a cancellation charge when sufficient advance notice is provided.

Late Cancellation

Appointments cancelled with less than 2 hours' notice may be subject to a $25 cancellation fee when the appointment has already been confirmed and travel/appointment time has been reserved.

Same-Day Cancellation

Same-day cancellations may be subject to a $35 cancellation fee, depending on the circumstances.

No-Show

If the notary arrives at the confirmed location and the client/signers are unavailable, unable to proceed, or fail to appear, a $50 no-show fee may apply in addition to any applicable travel/mileage charge permitted by law.

For facility, corporate, rush, or specially coordinated appointments, different cancellation terms may apply and will be disclosed at booking.

6. RESCHEDULING

Luxury Ink Notarial Group, LLC will make reasonable efforts to accommodate rescheduling requests.

A rescheduled appointment may require a new quote if:

  • The location changes;

  • The service requirements change;

  • The appointment becomes a rush request;

  • Additional travel is required;

  • A previously quoted appointment window is no longer available.

7. REFUND POLICY

Because mobile appointments involve reserved scheduling time and travel, refunds are not available however a credit may be applied in certain circumstances.

After Service Has Been Performed

Fees for completed notarial acts are generally non-refundable because the authorized notarial service has already been performed.

If an appointment could not be completed because of a Luxury Ink Notarial Group, LLC error, we will review the circumstances and determine an appropriate remedy.

8. FAILED OR REFUSED NOTARIZATION

A notary may be required to refuse a notarization when legal requirements are not satisfied.

Examples may include:

  • Signer cannot provide satisfactory identification;

  • Signer is not personally present;

  • Signer appears unwilling to sign;

  • Signer appears unable to understand the transaction;

  • Required information is missing;

  • Document or certificate requirements are not satisfied;

  • The notary is prohibited from performing the act;

  • The notary has a conflict or prohibited interest.

Luxury Ink Notarial Group, LLC cannot guarantee that a document will be notarized simply because an appointment has been scheduled.

A refusal required by law or professional responsibility does not constitute a failure to provide service.

9. DOCUMENT PREPARATION & LEGAL ADVICE

Luxury Ink Notarial Group, LLC notaries are not attorneys and do not provide legal advice.

We do not:

  • Draft legal documents;

  • Select legal forms for clients;

  • Explain the legal effect of documents;

  • Tell clients what documents they should sign;

  • Recommend legal strategies;

  • Interpret contracts;

  • Determine whether a document is legally sufficient.

Clients should contact a qualified attorney for legal advice.

10. CLIENT RESPONSIBILITIES

Clients are responsible for:

  • Providing valid identification;

  • Having documents ready for signing;

  • Ensuring all required signers are present;

  • Providing required witnesses unless otherwise arranged;

  • Providing accurate appointment information;

  • Ensuring the signing location is safe and accessible;

  • Following facility rules;

  • Reviewing documents before the appointment;

  • Obtaining legal advice when necessary.

11. FIELD INSPECTION TERMS

Field inspection services are based on the assignment instructions provided by the client.

Inspection reports document observations made at the time of the inspection.

Luxury Ink Notarial Group, LLC does not provide:

  • Appraisals;

  • Engineering opinions;

  • Structural certifications;

  • Legal opinions;

  • Environmental assessments;

  • Licensed contractor evaluations;

  • Title opinions.

Field inspectors report observable conditions and information requested by the client.

12. FIELD INSPECTION ACCESS

The client is responsible for providing lawful access to the property when an interior inspection is requested.

If access cannot be obtained, Luxury Ink Notarial Group, LLC will document the circumstances and follow the client's assignment instructions.

Additional visits may require an additional fee.

13. PRIVACY POLICY

Luxury Ink Notarial Group, LLC respects the privacy of clients and protects personal information collected during the course of providing services.

Information may include:

  • Name

  • Contact information

  • Appointment information

  • Identification information necessary to complete a notarization

  • Documents submitted for service

  • Payment information

  • Property information

  • Assignment information

  • Communication records

Luxury Ink Notarial Group, LLC uses information to:

  • Schedule appointments;

  • Provide services;

  • Communicate with clients;

  • Process payments;

  • Maintain required business and notarial records;

  • Fulfill client assignments;

  • Meet legal and regulatory obligations.

Luxury Ink Notarial Group, LLC does not sell client personal information.

We limit access to client information to individuals who require access for legitimate business, service, compliance, or legal purposes.

14. DOCUMENT CONFIDENTIALITY

Clients may provide documents containing highly sensitive personal or business information.

Luxury Ink Notarial Group, LLC will use reasonable administrative, technical, and physical safeguards to protect information in its possession.

Clients should avoid sending unnecessary sensitive information through unsecured communication channels.

15. NOTARIAL RECORDS

Arizona law establishes recordkeeping requirements for notaries.

Arizona requires notaries to retain notarial records and journals for at least five years after the notarial act.

Notarial records are maintained according to applicable Arizona law and Luxury Ink Notarial Group, LLC 's internal records-management procedures.

Certain notarial records may have different confidentiality or public-record treatment depending on applicable law.

16. COMMUNICATIONS

Luxury Ink Notarial Group, LLC may communicate with clients through:

  • Phone

  • Text message

  • Email

  • Website forms

Clients are responsible for providing accurate contact information.

Luxury Ink Notarial Group, LLC is not responsible for missed communications caused by incorrect contact information, blocked messages, spam filters, or unavailable communication systems.

17. PAYMENT POLICY

Payment is due according to the terms provided at booking.

Luxury Ink Notarial Group, LLC may require:

  • Full payment in advance;

  • A deposit;

  • Payment at the appointment;

  • Corporate billing arrangements for approved clients.

Corporate clients may be subject to separate written payment terms.

18. RECEIPTS & RECORDS

Clients may receive an electronic or written receipt for applicable charges.

Luxury Ink Notarial Group, LLC maintains business records according to applicable legal, accounting, tax, and operational requirements.

19. SAFETY POLICY

Luxury Ink Notarial Group, LLC reserves the right to leave or decline an appointment when a location presents a reasonable safety concern.

Examples may include:

  • Threatening behavior;

  • Violence;

  • Unsafe premises;

  • Aggressive animals;

  • Hazardous conditions;

  • Illegal activity;

  • Intoxication that interferes with the appointment;

  • Any condition that prevents the notary or inspector from safely performing the assignment.

When appropriate, Luxury Ink Notarial Group, LLC may document the incident under its internal incident-management procedures.

20. PROFESSIONAL CONDUCT

Luxury Ink Notarial Group, LLC expects respectful communication from clients, partners, and service providers.

Harassment, threats, discrimination, intimidation, or abusive conduct will not be tolerated.

Luxury Ink Notarial Group, LLC reserves the right to discontinue an appointment or relationship when necessary to protect the safety and well-being of its personnel.

21. WEATHER & EMERGENCIES

Appointments may be delayed, rescheduled, or cancelled when conditions create unreasonable safety risks.

Examples include:

  • Severe weather;

  • Road closures;

  • Emergency situations;

  • Government restrictions;

  • Facility closures;

  • Other circumstances outside Luxury Ink's reasonable control.

Luxury Ink Notarial Group, LLC will make reasonable efforts to communicate delays and rescheduling options.

22. SERVICE LIMITATIONS

Luxury Ink Notarial Group, LLC does not guarantee:

  • That a document will be accepted by a third party;

  • That a document is legally valid;

  • That a document will accomplish the client's intended legal objective;

  • That a receiving organization will accept a notarized document;

  • That a property will be accessible;

  • That an inspection will reveal concealed conditions.

Luxury Ink Notarial Group, LLC's role is limited to the specific service contracted.

23. WEBSITE INFORMATION

Information published on this website is provided for general informational purposes and may be updated periodically.

Service availability, pricing, policies, and legal requirements may change.

The most current policies communicated at the time of booking will apply to the applicable appointment, subject to applicable law.

24. POLICY UPDATES

Luxury Ink Notarial Group, LLC may update these policies periodically to reflect:

  • Changes in law;

  • Regulatory requirements;

  • Business operations;

  • Technology;

  • Client service improvements.

The effective date of the current version will be maintained on the website.

25. LEGAL & REGULATORY DISCLAIMER

Luxury Ink Notarial Group, LLC is not a law firm and does not provide legal advice.

Nothing on this website creates an attorney-client relationship.

Arizona notarial fees and requirements are established by Arizona law and administrative rules. Clients with questions regarding the legal effect or sufficiency of a document should consult a qualified attorney.

For current Arizona notary requirements, clients may consult the Arizona Secretary of State's official Notary Public resources.

26. CONTACT

Questions regarding services, appointments, or policies may be directed to:

Luxury Ink Notarial Group, LLC

Professional. Convenient. Trusted.

Business Phone: 210-834-2514

Business Email: luxuryinknotarialgroup@gmail.com

[Website]

Policy Effective Date: 1 August 2026

Last Updated: 1 August 2026